
Chapter 10
Printing, Exporting, E-mailing
and Signing Documents
Copyright
 !
!" #$%&!'!
()$$"""  $!$! !*+,-!+,
.()$$, $!$$/ $*+,/ !
.!!0"!!"
Contributors
0Getting Started with OpenOffice.org 3.3
To this edition
,1 !,2!! '!3
To previous editions
4. 42!!5 26!7
73!4
!,2!! 80!9:
4!! .1!6 8!;
'; 7 48 "
Feedback
'!<
!!)=!! ! 
Note
>,!!+!!
!"+!!,
!
Publication date and software version
'! 1? 
Note for macOS users
005"@ 
!!", 3
!!+!2!
Windows or Linux MacOS equivalent Effect
Tools > Options
!
LibreOffice > Preferences .
Right-click !A!0$B!0

@
Ctrl(Control* (⌘ Command* &"0
F5 ShiftA A⌘ F5 %,
F11 A⌘ T !0
Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/english-documentation/
Contents
Copyright..............................................................................................................................2


,
30
'!",
%
Quick printing.......................................................................................................................4
Controlling printing..............................................................................................................4
!! C
'!!! C
!$$! ?
5 ?
! D
E"
'++!E F
' F
',!+!!+ 
'!0"(!* 
',"$
5
! 
Exporting to PDF................................................................................................................12
G0@'3 
!!'3H! -
!'3! -
E!9"'3! C
&E'3! C
0'3! ?
'3! D
!'3! 
Exporting to EPUB format.................................................................................................19
G0@>'&1 F
>@>'&1 F
Exporting to other formats................................................................................................20
E-mailing documents.........................................................................................................20
>B!,! 
Digital signing of documents............................................................................................22
!!" -
Removing personal data...................................................................................................24
Chapter 10 Printing, Exporting, E-mailing | 3
Quick printing
!0Print File Directly( *!

Note
#Print File Directly
! 
Tools > Options > Load/Save > General !Load printer settings with
the document
Controlling printing
3!,+'!(File > PrintCtrl+P*
Figure 1: The Print dialog
Note
!'!!!
!+Tools > Options >
LibreOffice > PrintTools > Options > LibreOffice [Component] > Print 
+&+!
'!+"+
!!"
,,!!+6
!
4 | Controlling printing
Table 1: Print options in LibreOffice components
Feature Writer Calc Impress Draw
!$$! # # # #
'!!$$! # # # #
' # % # #
',! # % % %
'!! # % % %
',"$ # # % %
Selecting general printing options
General'!+)
• printer(!,!!*
• 5pages++"!!!!
(Range and copies*
• 5comments+"

!,!!!! 3@!+
+'IB"!!
Figure 2: Choosing whether and where to print comments
!Properties!!<!"
!+"+6
'!(3-*+!+Use only paper tray from printer
preference+,!!!
Figure 3: General print options
Printing multiple pages on a single sheet of paper
#!! )
* E'!+!'(3/*
Printing multiple pages on a single sheet of paper | 5
Figure 4: Printing multiple page per sheet of paper
* ELayout+!B"!
,"!!'!"""!!!0
5+"
"
Figure 5: Print order options
-* EPage sides+!"!!! !0
OK
Tip
E5+"JK(0!*!+
''," 
Selecting pages/sheets/slides to print
E!!+,!$$!+
$$!+! !,!!"
5+!+"+E+
Writer
',!)
* File > Print8+Ctrl+P
* '!+!
* ERange and copies!+!Pages @
@!
6 | Selecting pages/sheets/slides to print
* >" ,"@"
!
-* !0OK
')
* File > Print8+Ctrl+P
* '!+!
* ERange and copies!+!Pages
* >H(@!+I/+-+D+*
-* !0OK
'!@)
* E+!!(@*
* File > Print8+Ctrl+P
-* Range and copies'!"!Selection
,"@"!! 3?
/* !0OK
Figure 6: Printing a selection of text
Calc
#!+!!+!!!(3D*
Figure 7: Choosing what to print in Calc
Selecting pages/sheets/slides to print | 7
',!)
* E+!0!"
* File > Print8+Ctrl+P
-* ERange and copies'!+Selected sheets
/* !0OK
')
* E+!
* !
* 2!"Control0
* !0!
* 7!Control0"!!H!
* File > Print8+Ctrl+P
-* ERange and copies'!+Selected sheets
/* !0OK
'!!!)
* E+!!!
* File > Print8+Ctrl+P
-* ERanges and copies'!+!Selected cells
/* EBFrom which print!Pages@
C* !0OK
Caution
.+!@ E0!+@
+!!! 
""
Impress and Draw
#,!!+!+!!
Figure 8: Choosing what to print in Impress and Draw
',!!)
* File > Print8+Ctrl+P
* !!(3*
8 | Selecting pages/sheets/slides to print
* ERange and copies'!+!Slides
* >!
-* !0OK
'!)
* File > Print8+Ctrl+P
* !!
* ERange and copies'!+!Slides
* >!(@!B/+-+D+*
-* !0OK
'!!+!!!!)
* E+!!
* File > Print8+Ctrl+P
-* !SelectionRange and copies'!
/* !0OK
Printing handouts, notes, or outlines in Impress
Handouts!6+! 
!6!!(!*,!!(*

Notes!!"!%9"
Outline!!!
++!)
* File > Print8+Ctrl+P
* E''!+!H
-* 32+"!+
"(3F*
/* !0OK
Figure 9: Handouts
Printing a brochure
E5+E+"+""
+"!!+
0!
Printing a brochure | 9
Tip
'!"!!!0"!6L
+6+ #@
!B)
* File > Print+Ctrl+P
* E'!+!0Properties
-* 0(!*
 &!!+
 !0OK'!
/* !Page layout'!(3*
C* !Brochure
?* EPage sides+!Back sides / left pagesIncludeB
"! !0OK
Figure 10: Selecting which pages to print
D* 0+,+0
!0 #@
"
* '!+'+!Front sides / right pages
E!B"@ !0OK
Tip
E!B!!+All pages
Printing envelopes, labels, business cards
',!+!!+5,!,")
3!"++&8!8+Writer Guide )
* File > Print8+Ctrl+P
* '!+Range and copies+Pages1@ !0
OK
Printing in black and white (on a color printer)
#"!0"! ,!
,!!
10 | Printing in black and white (on a color printer)
Note
!!!
!0"!)
* File > Print+Ctrl+P,'!
* !0Properties'! ,!!,
+!! 
<!!
-* !!black and whitegrayscale H

/* !0OK'!+
C* !0OK
Tip
!,
!!!@!)
* Tools > Options > LibreOffice > Print
* !Convert colors to grayscale !0OK,
-* '!(File > Print*+Ctrl+P.
/* !0OK
5(!+E+"*!!!@!0+
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* Tools > Options > LibreOffice Writer > Print
* &Contents+!Print text in black !0OK,
-* '!(File > Print*+Ctrl+P
/* !0OK
Previewing pages/sheets before printing
#,"5!,""!! 
,",!!
Writer
!,"5"""!!!0!0"
," E!B+
""!0!0 5,"")
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• '',"(B!,"*
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* File > Print Preview+!0Print Preview( *!
Ctrl+Shift+O
5"!Print Preview!3!
Previewing pages/sheets before printing | 11
Figure 11: Print Preview toolbar (Writer)
* !H,")Two Pages( *+Multiple Pages( *Book
Preview ( ).
-* ,"+!0Print ( *'! 
!0OK
Calc
,"!)
* File > Print Preview
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Figure 12: Print Preview toolbar (Calc)
* ,"+!0Print ( *'!
-* !0Print button
Exporting to PDF
@'3('!3* B!
!!!,".7'3
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! '3!6"!+
!"
!5+!+E+"+""

Tip
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
Quick export to PDF
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!!'3!(!"* #0!
!'3!++
+
12 | Quick export to PDF
Controlling PDF content and quality
3!,H!!'3+File > Export as PDF 
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Note
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!+!!!0Export'3
! !0Export"!!!,
General page of PDF Options dialog
General(3-*+"!'3+
("H!'3*+
Figure 13: General page of PDF Options dialog
Range section
• All)>@'3
• Pages)@+3-6(-?* @!
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!+!03-6;8;10;12
• Selection)>@!!!!
Images section
• Lossless compression)E"!H! 0
!!"" 70

• JPEG compression).!!",H!.FM"0"!!"
(!!!6+!!!!H!*
• Reduce image resolution)"'E(*,!"H! 3
,"+!!!D(5"*F?
(%&$@*+"!!!!!-
Controlling PDF content and quality | 13
?+! 2'E!
6@!
Watermark section
• Sign with Watermark:5!+,!@
Watermark Text@"!!'3
Note
>'(>!'*","@!
," >'","@
!!
General section
• Hybrid PDF (embed ODF file))&@'3!
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!+!!!
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+!!!(
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" E!'3$.B+!B(,!!*
• Tagged PDF)'3<
 !!,"+
"" @!+
!0+! !6!
• Create PDF form – Submit format:"
'3! ,!<&7 
!,!"!'3)'3(
"!*+33(!*+28+N8 8"!!
'3
Allow duplicate field names:E!+!!!
!'3! 5!+
!'3!!!""!!
 E!+!"!!@H
• Export bookmarks)>@5+!
E"+J00K(!!!
'3,"+!.7*
• Export comments)>@'3 #"O
• Export automatically inserted blank pages)E!+!!!0
@'3 '3!B 3
@!+0!!,!"B(B*
 5,+!0
"" !"@!0
• View PDF after export:#!'3,""!!!"!@
'3
14 | Controlling PDF content and quality
Initial View page of PDF Options dialog
Initial View(3/*+"'3!'3
," !!!B@!
E,!@@!(Tools > Options > Language settings >
Languages*+!!,!!Continuous facing)First page is left
(!!+"Continuous facing*
Figure 14: Initial View page of PDF Options dialog
User Interface page of PDF Options dialog
User Interface(3C*+!"'3
,"!! !!!"'3
00B!
Figure 15: User Interface page of the PDF Options dialog
Controlling PDF content and quality | 15
Window options section
• Resize window to initial page.'3,"""6
'3
• Center window on screen.'3,"""

• Open in full screen mode.'3,"!!B
!!""
• Display document title.'3,"!<!!

User interface options section
• Hide menubar.'3,"
• Hide toolbar.'3,"!
• Hide window controls.'3,"""!
Transitions
EE+!!,'3
Bookmarks
!"!,!!00+Export bookmarks
!!
Links page of PDF Options dialog
0(3?*+"!0@'3
Figure 16: Links page of PDF Options dialog
Export bookmarks as named destinations
E,500+E"!+!+
@JK"5'3
!0
Convert document references to PDF targets
E,!0"@(
 + + *+,!<@ @'3

Export URLs relative to file system
E,!,!0+@!0'3
Cross-document links
,!0!0'3! !!!"
!,)
– Default mode)'3!0"!!!
16 | Controlling PDF content and quality
– Open with PDF reader application)&!!'3
!0'3
– Open with Internet browser)&!E"!!0'3

Security page of PDF Options dialog
'3@!'3(""*
!!(78*
• 5open password+'3!"" +
""(@!++
+*
• 5permissions password set+'3+
 3D ."+
,!!
• 5both""+'3!
""+
Note
',!<'3,"
Figure 17: Security page of PDF Options dialog
3"B!!"!0Set passwords
'3!
5,!!H+!0Export>@!+"
!,!
Controlling PDF content and quality | 17
Figure 18: Setting a password
to encrypt a PDF
Digital Signatures page of PDF Options dialog
!@!!'3
!'3"!!!(+
*+"
'3@0N CF!!0
! 0!Tools > Options
> LibreOffice > Security > Certificate Path 5+!
0 !!!!
" !
Figure 19: Digital signature page for PDF
• Use this certificate to digitally sign PDF documents:!0Select!
!+"!!!0! E
0"+ 5
'E%+! 
!!!@'3+!0OK
.!!!!!!
!
• Certificate password:>",0
"! &!!0" E0
"!!!+0
!!0H"
18 | Controlling PDF content and quality
5+'E% ""!!
'E%
• Location, Contact information, Reason:!!!
!"!!!'3 "!!
'3!"!!,!,"'3 >!!
!!!0
• Time Stamp Authority:!!!.(.*&7 
'3+."!!!!
 .,"'3,
""
!.&7!Tools > Options >
LibreOffice > Security > TSAs E.&7!(!*+"!!
+"!!!!
Exporting to EPUB format
>'&1!!,+!B
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28!+!"!
Quick export to EPUB
File > Export > Export Directly as EPUB@
>'&1!!>'&1!(!"* #0
!!'3!+!

Export to EPUB
3!,H!!>'&1!+File > Export as
EPUB >'&1>@!(3*
Figure 20: EPUB Export
>'&1>@!!)
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Export to EPUB | 19
Exporting to other formats
J@K!,!,! E
""File > Save As+!0File > Export"!!
@!N28 E+"E@.3!
(53*
@+File > Export >@!+!
@+!HFile format!!0
Export
E-mailing documents
,,!"H0!!B!
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Note
5@+!
!Tools > Options > Internet > E-mail. 5
5"+B!
5".!
)
* File > Send > Document as E-mail !B!
 
* EB!++:+@"+
B!
File > Send > E-mail as OpenDocument [Text+Spreadsheet+Presentation]
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EE-mail as Microsoft [Word+ Excel+ PowerPoint]+!
B!"!
!!+E-mail as PDF+'3!'3
("Export Directly as PDF!*!
"'3!
E-mailing a document to several recipients
B!,!+B!
<!!@!0
#<!B!"")
• &8!856 +&8!
8+Writer Guide!
• 5"56+56 

8!856,!B5)
* !0Tools > Mail Merge Wizard "6+!Use the current
document!0Next
20 | E-mailing a document to several recipients
Figure 21: Select starting document
* +!E-mail message!0Next
Figure 22: Select document type
-* +!0Select Address List !H!
(,!"*!0OK (E!"
+!0Add! *
Figure 23: Selecting an address list
/* 10!!+!0Next !+!
This document should contain a salutation
E-mailing a document to several recipients | 21
Figure 24: Deselecting a salutation
C* E!B!+!08. Save, print or send !J
K!Save, print or send56
?* !Send merged document as E-Mail !""
B! 3C
D* :!!0Send documents B!
Figure 25: Sending a document as an email message
Digital signing of documents
!!+!0+!0"certificate.P!0
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+",,!
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"
22 | Digital signing of documents
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!0"!0!"
5,+0!
5"+5",! 
!@+!!+86!!3@ 3
!"+,!+
J.!K2!
)
* File > Digital Signatures E,""
(J7,!K!"*+
@0""" 
* E,,!+@ !0
Yes,! 
-* !! !0Sign Document!0

/* E!!+!!0OK!
!
C* !!"@
!
– ."!( *"
",!
– ."!!"!,!!( *
!,!
– .!!"!!( *,!!
?* !0Close!!
." #!B!0,"
 8
Signing multiple times with same signature
E+!!+
"!! 
",+!!"
!!"+,
5!File > Digital Signatures+!(3?*!@
"(,*)
Signing multiple times with same signature | 23
Figure 26: Signatures of the document
5!0Sign Document+!(3D*!"
!0!
,!@,!
Figure 27: Signatures can now have a description
Removing personal data
#"!+,+++
,!!'3
ETools > Options > LibreOffice > Security > Options+("*
"!,!!!
,
,!!+File > Properties General+
0Apply user data!0Reset Properties ,
24 | Removing personal data
!+!+
6++,
,,+File > Versions+!,
!!0Delete;File > Save As,!"
Removing personal data | 25